Council Meeting Minutes - March 11, 2009

The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:02 p.m.

PRESENT AT ROLL CALL: Mrs. Ovsek, Mr. Richman, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, and Mr. Newman.

ALSO PRESENT: Mayor Susan Renda, Law Director Margaret Anne Cannon, Service Director Ted DeWater, Building Commissioner Greg Potts, Engineer Jeff Filarski, Police Chief Tom Flauto and Clerk of Council Mary Catherine Knight.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to approve the Council meeting minutes of February 11, 2009.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


REPORT OF THE MAYOR

Mayor Renda introduced Officer Caroline Tackla who gave a brief presentation about the CERT team. The Community Emergency Response Team (CERT) is looking for residents to join/volunteer. The team will assist the community should there be a need. Some training will take place that would include first aid but not EMT level. Mr. Don Greene, resident, volunteered.

Mayor Renda announced that the Forest Ridge Preserve Land and Water Conservation Grant was approved and work will begin in April. The grand opening for Forest Ridge will be July 19, 2009 at 2pm.

Mr. Greg Potts, Building Commissioner, introduced R.E. Warner representatives Brett Neff, Vice President; Ed Thornton, Project Manager; and David Hartman, Public Relations. Mr. Potts reviewed the timeline of events leading up thus far through the actual concept drawings that he presented. Mr. Potts noted that QCI, Quality Control Inspections, has been hired to help in the process of choosing an Architect. The current Service Facility has safety concerns, space issues and is not up to code. The retaining wall project that Engineer Filarski introduced to Council a few months ago will be part of this project. The R.E. Warner contract is being reviewed and finalized with the Law Directors now and the legislation is on the agenda this month. R.E. Warner has experience with municipal buildings and they will give this project their personal care and attention it deserves. The concept drawings presented were rendered by Greg Potts. The price that R.E. Warner presented is a price based on the “ground up” process according to Ed Thornton, Project Manager. The project manager’s responsibilities will be to determine the scope, schedule and budget. Mayor Renda added that she will appoint a committee to oversee the Service Facility construction and needs and it will consist of 3 residents, one being Don Greene. Mr. Greene suggested that all of Council tour the Pepper Pike Service Facility.


REPORTS OF COMMITTEES

Planning Commission:
Mr. Newman reported that the Planning Commission has 3 items on the agenda tonight, all self explanatory.

Mr. Newman made a motion seconded by Mrs. Cooper to approve the Meadows Subdivision Chagrin Boulevard Improvement Plans.

The lots have gone down, and are larger in size now with a proposed 7 homes being developed in the subdivision. They are also using innovative drainage and retention.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


Mr. Newman made a motion seconded by Mr. Buczek to approve the lot split variance at 150 Hunting Trail.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None


This is a little over 2 feet due to splitting the property to build a second living unit and garage.

Motion carried.


Mr. Newman made a motion seconded by Mr. Buczek to approve a side yard generator variance for 160 Aspenwood.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None


The generator is needed due to a wet basement and sump pump issues that cannot flood.

Motion carried.


Buildings & Grounds Committee:
Mr. Wortzman explained that there was not a meeting this month. The property on Chagrin Boulevard did close and Mayor Renda distributed an estimate for a “green” tear down of the house. The materials will be recycled and the land will be graded and seeded for greenspace.

Mr. Wortzman made a motion seconded by Mrs. Ovsek to authorize the Mayor to enter into a contract with TRC Landscape services to demolish the house at 37545 Chagrin Boulevard.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


Finance Committee:
Mrs. Ovsek noted that the Finance Committee did not meet and the usual bills ordinance and appropriations ordinance are on the agenda this month.

Safety Committee:
Mrs. Cooper mentioned that the VERCOG group met and they explained the history of the group and how it has grown. The SWAT vehicle was purchased through donations within the community. The dues increased to $7000.00/year due to equipment and insurance costs.

Mrs. Cooper made a motion seconded by Mr. Buczek to approve payment of the VERCOG dues at a cost of $7000.00.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


Service Committee:
Mr. Richman stated that the committee met and there are a few motions.

Mr. Richman made a motion seconded by Mrs. Ovsek to allow the Village Engineer to develop specifications and advertise for bid the following project “Village Hall Complex Retaining Wall”.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


Mr. Richman made a motion seconded by Mr. Wortzman to allow the Mayor to utilize “Greater Cleveland Auto Auction” at a fee of $100.00 per vehicle, to dispose of depleted vehicles for the 2009 calendar year.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


Mr. Richman made a motion seconded by Mr. Wortzman to allow the Service Director to develop specifications and advertise for bid for the following project “Up-fitting of a medium duty dump truck”.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.

Mr. Richman explained that the committee is looking at automated recycling that would lower dumping costs. This would also be environmentally friendlier.


Utilities Committee:
Mr. Buczek said the committee met and the treatment plant plans are going well along with the force main plans which are on the agenda this month.

Engineer Filarski noted that the Chagrin Boulevard Slope Stabilization project will begin on March 30 and go through June. The road will be closed and a detour will be posted via SOM to Miles into Chagrin Falls.


ORDINANCES AND RESOLUTIONS

*Ordinance 2009-3 introduced by Mrs. Ovsek. An Ordinance for payment of the bills in the month of March in the amount of $ 574,133.86 and declaring an emergency.

A motion was made by Mrs. Ovsek and seconded by Mr. Buczek to suspend the rules for Ordinance 2009-3.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mrs. Ovsek and seconded by Mr. Buczek for passage of Ordinance 2009-3.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


*Ordinance 2009-32 was introduced by Mrs. Ovsek. An Ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to suspend the rules for Ordinance 2009-32.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mrs. Ovsek seconded by Mr. Buczek for passage or Ordinance 2009-32.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


*Ordinance 2009-33 was introduced by Mr. Richman. An Ordinance authorizing the Mayor to purchase a Vermeer BC1500 Brush Chipper through the State of Ohio Department of Administration Services Cooperative Purchasing Program at a cost not to exceed Thirty-Five Thousand Five Hundred Ninety-Eight Dollars ($35,598) and to trade-in the Village’s old Brush Chipper for a credit toward the purchase price of Twelve Thousand ($12,000), resulting in a total net price not to exceed Twenty-Three Thousand Five Hundred Ninety-Eight Dollars ($23,598); waiving Competitive Bidding and declaring an emergency.

A motion was made by Mr. Richman seconded by Mr. Buczek to suspend the rules for Ordinance 2009-33.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Richman seconded by Mr. Buczek for passage of Ordinance 2009-33.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


*Ordinance 2009-34 was introduced by Mr. Richman. An Ordinance authorizing the Mayor to purchase (2) Medium Duty Chassis, through the State of Ohio Department of Administrative Services Cooperative Purchasing Program, one at a cost not to exceed Thirty-Two Thousand Two Hundred Thirty-Three Dollars and Fifty Cents ($32,233.50) and one at a cost not to exceed Thirty-Five Thousand Five Hundred Forty-Four Dollars and Fifty Cents ($35,544.50); waiving Competitive Bidding and declaring an emergency.

A motion was made by Mr. Richman seconded by Mr. Buczek to suspend the rules for Ordinance 2009-34.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Richman seconded by Mr. Buczek for passage of Ordinance 2009-34.

Mr. Richman explained that one truck will be up-fitted with a dump body and the second will be up-fitted for the waste water utility truck which is also on the agenda this month.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


*Ordinance 2009-35 was introduced by Mr. Buczek. An Ordinance authorizing the Mayor to purchase Waste Water Utility Truck Equipment through the State of Ohio Department of Administrative Services Cooperative Purchasing Program at a cost not to exceed Forty-One Thousand Seven Hundred Dollars ($41,700); waiving Competitive Bidding and declaring an emergency.

A motion was made by Mr. Buczek seconded by Mrs. Ovsek to suspend the rules for Ordinance 2009-35.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper for passage of Ordinance 2009-35.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


*Ordinance 2009-36 was introduced by Mr. Buczek. An Ordinance authorizing the Mayor to enter into a contract with Precision Directional Boring in an amount not to exceed $185,848.00 for the Jackson Valley Pump Station Force Main Project and declaring an emergency.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to suspend the rules for Ordinance 2009-36.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper for passage of Ordinance 2009-36.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.

Engineer Filarski explained that Precision Directional Boring has done work in Ottawa County, Stow and for the Cuyahoga County Sanitary Engineer. They are a reputable company and the low bidder. A 6 inch pipe will carry the sanitary sewage. This will be the method that results in the least disturbance.


*Ordinance 2009-37 was introduced by Mayor Renda. An Ordinance authorizing the Mayor to enter into an agreement with Schottenstein Zox & Dunn Co. L.P.A. from February 1, 2009 through January 2010 and declaring an emergency.

Mayor Renda asked for a motion to renew the Law Director’s contract.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Ordinance 2009-37.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper for passage of Ordinance 2009-37.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


*Ordinance 2009-38 was introduced by Mayor Renda. An Ordinance authorizing the Mayor to enter into a contract with R.E. Warner & Associates, Inc. to perform professional design services for the construction/renovation of the Moreland Hills Service Facility, Moreland Hills, Ohio and declaring an emergency.

Law Director Cannon said the price and scope of work has been agreed upon. The Law Department is working on finalizing the contract however they did not want to hold up the approval due to the important time frame and favorable bidding contract.

A motion was made by Mr. Buczek seconded by Mr. Wortzman to suspend the rules for Ordinance 2009-38.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Wortzman for passage of Ordinance 2009-38.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


Council has asked that the Law Department send out the contract for their review prior to it being signed.

Mayor Renda announced that Council would go into Executive Session to discuss the pending and eminent litigation and property disposition.

A motion was made by Mrs. Ovsek seconded by Mr. Wortzman to enter into Executive Session at 8:48pm.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper to enter into Regular Session and Adjourn the Council meeting of March 11, 2009 at 9:15pm.

ROLL CALL:
AYES: Ovsek, Richman, Wortzman, Buczek, Cooper, Newman
NAYS: None
Motion carried.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Buczek, Cooper
NAYS: None
Motion carried.


Adjourned 9:15pm