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Council Meeting Minutes - March 18, 2014


The Regular Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:00PM.

PRESENT AT ROLL CALL: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis

Also Present: Ted DeWater, Service Director, Dale Canter, Chief of Police; Margaret Cannon, Law Director, Jeff Filarski, Village Engineer, Sherri Arrietta, Clerk of Council


Mr. Buczek made a motion seconded by Ms. Sturgis to approve the minutes of the last Regular Council Meeting of February 24, 2014.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Reports from the Mayor & Other Municipal Officials

Building Department
Mr. Filarski reported that the Building Department has issued 8 permits and 6 Point of Sale Certificates in the month of February.


Police
Chief Canter reported that there was a fatal accident on February 23 at SOM and Chagrin Blvd. It was a single-car accident involving only one person. He stated that speed did not seem to be a major factor and it is assumed that the driver fell asleep. Instead of making the turn, the driver went straight into the gas station parking lot, and hit one of the support poles for the awning. The driver died on impact and was taken to the medical examiner’s office; toxicology results have not yet been received.

Chief Canter stated that the Rx drop box that he reported on at the last meeting has been received and installed in the lobby by the service department. He stated that while they have not yet put out publicity about it, the box is already full.

Chief Canter reported that three residents, who wish to remain anonymous, have donated $10,000 to be used to complete the Humvee which the Police Department acquired last year. The Police Department has already put some work into it; however, it was always the intention to add additional equipment in order to make it a rescue vehicle capable of traveling through rough road terrains.

Chief Canter reported that on the agenda tonight is legislation to replace two (2) police vehicles.


Service Department
Mr. DeWater reported that the new automated rubbish truck came in last Friday. Since there is additional equipment needing to be installed on it, it probably will not be ready for another month. He stated that currently the Service Department workers are making note of which residents do not have a Moreland Hills rubbish cart yet and a letter will be sent to those who have not purchased one yet. Mr. DeWater stated that he has also purchased a smaller size cart to sell (35 gallon) since he has received a lot of interest from the residents for a smaller option.

Mr. DeWater stated that he rode with the recycling truck today to observe any cart placement issues that still need to be addressed. He stated that a lot of residents have numerous recycling carts and stated that in the future, the Service Department may have to start picking up recycling every week. Mr. DeWater stated that it has been noticed that on non-recycling weeks, the rubbish carts seem to have more recyclables in them; therefore if the Service Department picks up recycling every week, it may reduce the amount of rubbish being picked up.

Mr. DeWater stated that a small plow truck has been taken apart today in order to get summer projects started.


Mayor
Mayor Renda stated that there was a fire on Sterncrest a few weeks ago. She reported that two Moreland Hills Police Officers, Officer Buzecan and Officer Bennett, were the first responders on scene and got the fire under control and kept it from spreading. Mayor Renda stated that Orange Firefighter Jeff Fisher sent her an email about the great job they did.

Mayor Renda stated that Issue 1 has been very important to the Village over the years. The Village has received grants and loans through this state project. She stated that Issue 1 is up for renewal this fall. Mayor Jackson is unsure at this time as to whether or not he will support it. Mayor Renda stated she understands where Cleveland is coming from, but does not agree with it. She stated that Moreland Hills needs to get involved and so she is asking that all members pass a resolution to support it.


REPORTS OF COMMITTEES

Planning Commission:
Mr. Fritz reported that the Planning Commission met on February 24. He stated that the Commission members had varying degrees of opinions as it related to aesthetics on a new house. The Planning Commission takes recommendations from the Village Architect as it relates to Code compliance, as well as from our Village Engineer and Building Inspector. Planning members have brought up aesthetic issues to the applicants, as considerations only, in the past. Mr. Fritz stated that in having this conversation at the meeting, it was determined to use the option of the 3 panel architectural review committee, which was added to our new Zoning Code. He stated that this gives the members the option to send it to this committee if they agree that it does not fit in with the “feel” of Moreland Hills as it relates to aesthetics. Mayor Renda stated that Mr. Kawalek would head the committee and ask two of his colleagues to sit on it with him, this way it would not be just based Mr. Kawalek’s opinion alone. Mayor Renda stated that she and Mr. Fritz are also going to set up an Ad-Hoc committee to discuss the Village’s regulations and look into changing them. She stated that for an example, when complaints are received about residents who park their cars in their yards, the Village cannot enforce it since they there is not an ordinance that says that you cannot park in your yard.


Facilities:
Mr. Richman reported that the meeting was held on February 24. He stated that the Winterberry Watermain Replacement Project was discussed, which is on the agenda tonight. Pepper Pike has not yet given us the figures for the sewer fees for Creekside Pump Station. Other items discussed were the replacement of the Greentree Treatment Plant pumps; the sand will be replaced in spring. Mr. Richman stated that there are updated drawings and cost estimates for the upgrades to the Community Building project. He made members aware that in February’s minutes, it states that the next meeting would be on March 24th, however, it has been decided that the meetings will be on the Tuesday after the fourth Monday of every month, therefore, the next meeting will be on March 25, 2014.

Mayor Renda informed Council that Pat Thornton, architect for the Community Building Project, will be attending April’s Council Meeting with the completed drawings and a bid packet. She stated that there are materials in the conference room that they are considering for the Community Building if members want to view them.

Mayor Renda stated that the Potts’ Pier dedication is going to be moved to May 4th. After speaking with Joyce Potts, that date works better for her and her family, since they will all be in town then. She stated that Mr. Filarski informed her that if the weather is good, it can be ready by then and Mr. DeWater concurred as well.


Roads & Safety:
Mr. Buczek reported that the meeting was held on February 24. He stated that the two replacement police vehicles as well as the replacement Service pick-up truck on tonight’s agenda were discussed. Mr. Buczek asked Chief Canter to explain the OVI Grant. Chief Canter stated that it is a grant distributed by the State, throughout the County to pay officers above and beyond their normal salary to enforce OVI laws. He stated that Moreland Hills has received the grant in the past and does not see a problem with the Village receiving it again. Mr. DeWater gave members an update on the Service Department; he stated that Morton Salt has caught up with all their salt deliveries to the Village and that there were only minor repairs needed to equipment this winter.

Mayor Renda stated that she wanted to compliment the Service Department on keeping up with the plowing of the roads as well as keeping up with the repair of the potholes.


ORDINANCES AND RESOLUTIONS:

ORDINANCE 2014-20 – Introduced by Mr. Buczek
AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE A 2014 FORD F-350 4X4 FROM WALT SWEENEY FORD THROUGH THE STATE OF OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES AND TO SEPARATELY PURCHASE ADDITIONAL EQUIPMENT; WAIVING COMPETITIVE BIDDING AND DECLARING AN EMERGENCY.

Mr. Buczek stated that this is a replacement truck for the Service Department and it will be outfitted with snowplowing equipment.

Mr. Buzcek made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2014-20.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Stanard for passage of Ordinance 2014-20.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


ORDINANCE 2014-21 – Introduced by Mr. Richman
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH FIORITTO CONSTRUCTION, LLC FOR THE WINTERBERRY LANE WATERMAIN REPLACEMENT PROJECT AND DECLARING AN EMERGENCY.

Mr. Richman stated that this project will be fully funded by the Cleveland Water Department; they will reimburse the Village after the project is complete.

Mr. Richman made a motion seconded by Mr. Fritz to suspend the rules for Ordinance 2014-21.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Richman made a motion seconded by Mr. Fritz for passage of Ordinance 2014-21.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


ORDINANCE 2014-22 – Introduced by Richman
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE WICHERT INSURANCE SERVICES, INC. FOR THE PROVISION OF GENERAL LIABILITY, POLICE PROFESSIONAL, PUBLIC OFFICIAL, AUTOMOBILE, AND PROPERTY INSURANCE TO THE VILLAGE OF MORELAND HILLS, AT A TOTAL AGGREGATE COST OF $56,375.00, SUBJECT TO ADDITIONS AND DELETIONS DURING THE TERM OF THE AGREEMENT AS APPROVED BY THE MAYOR; WAIVING COMPETITIVE BIDDING AND DECLARING AN EMERGENCY.

Mr. Richman stated that this is the liability and property coverage for Village owned property.

Mr. Richman made a motion seconded by Ms. Sturgis to suspend the rules for Ordinance 2014-22.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Richman made a motion seconded by Ms. Sturgis for passage of Ordinance 2014-22. Mr. Stanard asked how long Wichert has been providing service to the Village. Mayor Renda stated that she believes at least twelve years. Mr. Stanard asked Mrs. Cannon if it has been reviewed by legal counsel. Mrs. Cannon stated that she has reviewed it in the past and that the Treasurer reviews it quite extensively. Mr. Stanard stated that Wichert seems to be providing quite a lot of coverage for that amount of money.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


ORDINANCE 2014-23 – Introduced by Mr. Buczek
AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE TWO (2) 2014 FORD SEDAN INTERCEPTOR VEHICLES FOR THE POLICE DEPARTMENT FROM STATEWIDE FORD LINCOLN THROUGH THE STATE OF OHIO DEPARTMENT OF ADMINISTRATIVE SERVICES COOPERATIVE PURCHASING PROGRAM; WAIVING COMPETITIVE BIDDING AND DECLARING AN EMERGENCY.

Mr. Buczek stated that these vehicles will replace 2 existing police vehicles that each has over 100,000 miles. He stated that the vehicles will be purchased through the State program.

Mr. Buczek made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2014-23.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Stanard for passage of Ordinance 2014-23. Mr. Stanard inquired about the Ford Interceptor. Chief Canter explained that when Ford discontinued the Crown Victoria’s, they came up with this vehicle (similar to Taurus). Mr. Richman asked when the next replacement of police vehicles would be. Chief Canter stated that staying with two vehicles per year schedule is the best way to go because these are safety vehicles and they do get a lot of wear and tear and essentially are running 24 hours a day, 7 days a week.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


ORDINANCE 2014-24 – Introduced by Mr. Richman
AN ORDINANCE PROVIDING ADDITIONAL APPROPRIATIONS, TRANSFERRING ITEMS ALREADY APPROPRIATED AND DECLARING AN EMERGENCY.

Mr. Richman stated that this ordinance is necessary to periodically amend the current appropriations because of expenditures that are not initially anticipated.

Mr. Richman made a motion seconded by Ms. Sturgis to suspend the rules for Ordinance 2014-24.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Richman made a motion seconded by Mr. Buczek for passage of Ordinance 2014-24. Mr. Richman summarized the expenditures; there were several amendments to the current appropriations for various Village projects, there were two Transfers; one to the Police & Fire Levy Fund and one to the Winterberry Water Main Fund, and there was one advance to the Water Maintenance and Repair Fund which will be reimbursed by Cleveland Water once the project is complete.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Ms. Sturgis to go into Executive Session to discuss pending litigation at 7:50pm.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Stanard to come out of Executive Session at 8:15pm.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


Miscellaneous:

Mr. Fritz informed Council members that Mary Weber, a long-time member of Hunting Valley Council and a Board Member of the Western Reserve Land Conservancy recently passed away. He suggested planting a tree at Forest Ridge in her honor. He also talked about “hands-only CPR” and how it has been shown to save lives. He suggested that all members take a CPR class and get or update their certification. He also stated that there are You-Tube videos which demonstrate how easy the procedure is.

Mr. Buczek made a motion seconded by Mr. Stanard to adjourn the Regular Council Meeting.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard, Ms. Sturgis
NAYS: NONE
MOTION CARRIED


The meeting was adjourned at 8:20p.m.

Attest: 
Sherri Arrietta, Clerk of Council
Monica Sturgis, Council President



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