Council Meeting Minutes - April 15, 2009

The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:03 p.m.

PRESENT AT ROLL CALL: Mr. Richman, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Newman, and Mrs. Ovsek.

ALSO PRESENT: Mayor Susan Renda, Law Director Margaret Anne Cannon, Service Director Ted DeWater, Police Chief Tom Flauto and Clerk of Council Mary Catherine Knight.


A motion was made by Mr. Buczek seconded by Mrs. Cooper to approve the Council meeting minutes of March 11, 2009.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Ovsek
NAYS:None
ABSTAIN:Newman
Motion carried.


REPORT OF THE MAYOR

Mayor Renda mentioned that the Village of Moreland Hills has one issue on the ballot this May that being the Democratic Primary for the Bedford Municipal Court.


REPORTS OF COMMITTEES

Utilities Committee:
Mr. Buczek mentioned that the Utilities Committee did not meet this month, however he pointed out that the Jackson Valley Force Main project began and they are currently working on SOM Center Road.

Planning Commission:
Mr. Buczek has three items requesting variance approval.

Mr. & Mrs. Jeckering at 150 Miles Road are requesting renewal of a variance issued previously. They would like to begin construction and not have the permit expire in the middle of construction. The front setback variance was for 70 feet and would be renewed for the same. This variance would allow the house to be set further from the hillside. A letter was obtained from Chagrin Falls for water and wastewater treatment plant tie in. A ‘Hold Harmless’ letter must be signed by the residents releasing the Village of any legal problems.

Mr. Buczek made a motion seconded by Mr. Newman to grant a 70 foot front yard set back variance renewing the previous variance on the condition that the ‘Hold Harmless’ agreement is signed.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Mr. Buczek introduced the Weinberg addition at 215 Meadowwood. Mr. and Mrs. Weinberg are requesting a 10 foot front yard variance to allow for the garage addition. This will allow for more comfortable garage parking.

Mr. Buczek made a motion seconded by Mr. Newman to approve the 10 foot front yard variance at 215 Meadowwood.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Mr. Buczek introduced the Platt fence height variance request at 3750 Chagrin River Road. Mr. Newman asked Mr. Platt if there would be a maintenance issue if the proposed fence is located 3 foot in from the property line. Mr. Platt did not see that being an issue.

Mr. Buczek made a motion seconded by Mr. Wortzman to approve the 2 foot rear yard fence variance and the 3 foot side yard fence variance at 3750 Chagrin River Road.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Service Committee:
Mr. Richman stated that the committee met and there are a few motions.

Mr. Richman made a motion seconded by Mr. Buczek to allow the Clerk of Council to advertise for bids for the 2009 Asphalt Pavement Maintenance Program.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Mr. Richman made a motion seconded by Mrs. Cooper to allow the Clerk of Council to advertise for bids for the 2009 Culvert and Drainage Program.

Mr. Richman mentioned that this would include catch basins being repaired, sink holes filled and miscellaneous repairs.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Safety Committee
Mrs. Cooper mentioned that the Safety Committee did not meet. The renovation of the police duty room is on the agenda. Chief Flauto mentioned that the CERT team met and is official now. They will begin various trainings starting with the CPR training offered later this month.

Finance Committee
Mrs. Ovsek said the Finance Committee did not meet this month. The usual finance ordinances are on the agenda.

Buildings & Grounds Committee
Mr. Wortzman mentioned that the Buildings & Grounds Committee did meet. The remodel of the woman’s restroom at Village Hall is complete. The Community Building has had paint and the restroom/entrance way remodeling is complete. The Service Facility contract has been signed with the Architects. New street signage for the entire Village will be installed with the exception of the Pebblebrook development and Twin Acres who provide their own signage. The disaster recovery planning is underway. The Moreland Hills Historical Society currently has 30 members but is looking for more members; they will mention this in the next Village newsletter.


ORDINANCES AND RESOLUTIONS

*Ordinance 2009-4 introduced by Mrs. Ovsek. An Ordinance for payment of the bills in the month of April in the amount of $ 395,976.09 and declaring an emergency.

A motion was made by Mrs. Ovsek and seconded by Mrs. Cooper to suspend the rules for Ordinance 2009-4.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


A motion was made by Mrs. Ovsek and seconded by Mr. Newman for passage of Ordinance 2009-4.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


*Ordinance 2009-39 was introduced by Mrs. Ovsek. An Ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to suspend the rules for Ordinance 2009-39.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper for passage or Ordinance 2009-39.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


*Ordinance 2009-40 was introduced by Mayor Renda. An Ordinance enacting new Chapter 157, Parks Commission, of the Codified Ordinances of the Village of Moreland Hills, to establish the Commission, Responsibilities, and Organization of the Village Parks Commission and declaring an emergency.

Mayor Renda commented that this has been a vision of hers for a while and she is glad it came to fruition. The Parks Commission will work on preserving the pristine land that Moreland Hills has. The Parks Commission will have a grand opening of the Forest Ridge Preserve on July 19, 2009 at 2pm.

A motion was made by Mrs. Cooper seconded by Mr. Richman to suspend the rules for Ordinance 2009-40.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Richman for passage of Ordinance 2009-40.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


*Ordinance 2009-41 was introduced by Mrs. Cooper. An Ordinance authorizing the Mayor to enter into a contract with Whitehouse Construction Co. for the Police Duty Room Renovations Project at a cost not to exceed Twenty-Four Thousand Seven Hundred Dollars ($24,700) and declaring an emergency.

Mrs. Cooper mentioned that this was the lowest bidder and that the Building Commissioner and Chief have reviewed the bid and have checked the companies references. The Chief explained that the work that will be preformed will be the replacement of desks, cabinets, flooring, sink area, book cases and paint. It will be approximately a 2 week project.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Ordinance 2009-41.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Richman for passage of Ordinance 2009-41.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


*Ordinance 2009-42 was introduced by Mrs. Ovsek. An Ordinance amending existing section 121.01(d), Standing Committees, of Chapter 121 of the Codified Ordinances of the Village of Moreland Hills, to establish a new Standing Committee of Council, revising the number of members serving on the Buildings and Grounds Committee, and declaring an emergency.

Mrs. Ovsek noted that this ordinance came out of the Ad Hoc Committee and she would like Council to discuss this further.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to place Ordinance 2009-42 on first reading.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Discussion:

Mrs. Ovsek would like to schedule a Council of the Whole Committee meeting for Tuesday, May 5, 2009 at 7pm.

Mrs. Ovsek reminded everyone to complete the online NIMS training.

Mr. Buczek will be out of town April 21-May 6.

Mayor Renda asked for a motion for Council to go into Executive Session to discuss acquisition and disposition of public property.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to enter into Executive Session at 7:50pm.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper to enter into Regular Session and Adjourn the Council meeting of April 15, 2009 at 8:15pm.

ROLL CALL:
AYES:Richman, Wortzman, Buczek, Cooper, Newman, Ovsek
NAYS:None
Motion carried.


Adjourned 8:15pm

ATTEST
Mary Catherine Knight Clerk of Council
Kelly Ovsek President of Council