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Council Meeting Minutes - May 14, 2014


The Regular Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:00PM.

PRESENT AT ROLL CALL: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
ABSENT: Ms. Sturgis

Also Present: Ted DeWater, Service Director, Dale Canter, Chief of Police; Margaret Cannon, Law Director, Jeff Filarski, Village Engineer, Prashant Shah, Treasurer, Sherri Arrietta, Clerk of Council


Mr. Buczek made a motion seconded by Mr. Stanard to approve the minutes of the last Regular Council Meeting of April 9, 2014.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Reports from the Mayor & Other Municipal Officials

Police
Chief Canter stated that he hired a part-time officer, Jordan Lelonis, May 6 to fill an open position. He stated that he attended a “Click it or Ticket” campaign meeting with Officer Tackla on Monday. Signs will be posted soon to remind everyone to wear their seatbelts which is a yearly campaign which the Village receives grant money for. Chief Canter informed Council that he attended the Chagrin Valley Technical Advisory Committee Meeting yesterday regarding the new Dispatch Center. He stated that the MARCS radio system, provided by the State, which is in our schools, has a button that can be pushed to give the school direct contact with the Dispatch Center in case of an emergency. It stays on for 30 seconds so that dispatch can hear what is going on even if no one from the school says anything. Chief Canter stated that he and the Mayor attended a program entitled “Your Choice, Your Life” which is directed at high school students, specifically around prom season, to teach them about the dangers of drinking and driving. He stated that this was the best program about drinking and driving awareness that he has attended. A Chagrin Falls Police Officer, whose daughter was killed by a drunk driver, started this program; however, the Geauga County Sherriff’s Department will be taking it over. Chief Canter stated that the Humvee is almost finished; new lights, new seatbelts, front bumper with a hitch, and new doors have all been installed and the bed was lined with a spray-on liner. He reminded Council that these upgrades were paid for by a resident donor and a lot of the officers donated their own time to work on it and as well as help from the Service Department.


Service Department
Mr. DeWater reminded everyone that the automated rubbish pick-up will begin next week.


Finance
Mr. Shah informed Council that the Village’s income tax revenues are down 3.4% ($54,000) from this time last year. He stated that there were some late filings and people that had trouble filing, so by the end of May he will have a better overall picture.


Building Department
Mr. Filarski reported that the Building Department issued 50 permits, 3 of which were for new houses, in the month of April. He stated that the routine Exterior Maintenance Inspections have begun as well as ones based off of complaints, which are increasing by the day.


Mayor
Mayor Renda reminded everyone that the Charter Review Commission is meeting regularly. She stated that she attended their meeting on Monday and they seem to be moving at a nice pace, therefore they should be before Council at the July meeting. Their next meeting is scheduled for June 3 at 6:00pm. Mayor Renda informed Council that CodeRed, which replaces the Reverse 911, has been installed. She stated that an informational campaign will be done to get the residents to sign up and she, Lt. Wyant, and Mr. DeWater will receive training on how to send out messages. The first message that will be sent out will be to inform the residents that live near a house that is being burned down as a training exercise for the Fire Department, informing them of that.


REPORTS OF COMMITTEES

Planning Commission:
Mr. Fritz reported that the Planning Commission met on April 28, 2014. He stated that the items on the agenda were fairly basic. The proposal to sell flowers seasonally at 34500 Chagrin was discussed at length at a previous meeting and he would like to update everyone on that proposed project. Mr. Fritz stated that the project has been put on hold because apparently once the current owner found out that approval was received from the Planning Commission, he wanted to raise the rent. He stated that he will keep Council advised if things should change.

Mr. Fritz made a motion seconded by Mr. Stanard to approve the updated Residential Building Department Permit Fee Schedule (attached to the minutes).

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Facilities:
Mr. Richman reported that the meeting was held on April 29, 2014. He reminded everyone that the Garfield Cabin will be having their annual grand opening on June 7. The recommendation for the quote for the Village Complex painting in the amount of $3200.00 was approved. Approval was also given for the installation of a cement floor under the storage barn at the Jackson Valley pump station in the amount of $6500.00 and the replacement of a check valve at Falls Creek Pump Station in the amount of $2300.00. Mr. Richman stated that the 2014 Sewer Rehab Project specs are complete which is estimated at approximately $140,000.00 and includes comprehensive storm and sanitary line cleaning, sanitizing and degreasing, repairs, and 153 catch basins that are scheduled for clean out.

Mr. Richman made a motion seconded by Mr. Buczek to authorize the Village Engineer to advertise for bids for the 2014 Sewer Rehabilitation Project.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Roads & Safety:
Mr. Buczek reported that the meeting was held on April 29, 2014. He stated that Ms. Sturgis chaired the meeting as he was out of town. The bid award for the Road Program is on the agenda tonight. The storm sewer extension project is almost complete; there are two change orders on the agenda tonight for that project as well. The culvert repair program has been estimated at $110,000.00. Mr. Buczek stated that the purchase of the asphalt hot box for the Service Department was also discussed. He explained that the Service Department borrowed one from Pepper Pike this year to repair pot holes, but it is a wise investment because it can also be used for other projects that arise.

Mr. Buczek made a motion seconded by Mr. Richman to authorize the Village Engineer to advertise for bids for the 2014 Culvert & Drainage Repair Program.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


ORDINANCES AND RESOLUTIONS:

Ordinance 2014-31 – Introduced by Mr. Fritz
an ordinance confirming the appointment by the mayor of the village of moreland hills of sherri arrietta as clerk of council for a term beginning at the adjournment of the january 2014 organizational meeting and ending at the adjournment of the january 2016 organizational meeting and declaring an emergency.

Mr. Fritz stated that this was overlooked at the beginning of the year and needs to be done so that Mrs. Arrietta can continue to serve as Clerk of Council.

Mr. Fritz made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2014-31.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Fritz made a motion seconded by Mr. Richman for passage of Ordinance 2014-31. Mr. Fritz complimented Mrs. Arrietta on a great job as Council Clerk; Mr. Richman concurred.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Ordinance 2014-32 – Introduced by Mr. Buczek
an ordinance authorizing the mayor to purchase an asphalt hot box for the service department from concord road equipment mfg., inc., through the state of ohio department of administrative services cooperative purchasing program; waiving competitive bidding and declaring an emergency.

Mr. Buczek stated that this is the equipment that was discussed in his Roads & Safety Committee report.

Mr. Buczek made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2014-32.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Stanard for passage of Ordinance 2014-32. Mr. Stanard asked if Mr. DeWater felt that the work performed will exceed the cost of the equipment. Mr. DeWater stated that he does and if they had this equipment this past winter, it would have been on the road every day. He stated that this can also be used for hot patching, so it will be used year round.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Ordinance 2014-33 – Introduced by Mr. Buczek an ordinance authorizing the mayor to enter into a contract with specialized construction, inc., for the 2014 asphalt pavement program and declaring an emergency.

Mr. Buczek stated that two bids were received and Specialized Construction was the lowest at $576,959.00. The other bid was in the amount of $613,196.80.

Mr. Buczek made a motion seconded by Mr. Sherck to suspend the rules for Ordinance 2014-33.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Fritz for passage of Ordinance 2014-33.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Ordinance 2014-34 – Introduced by Mr. Buczek
an ordinance authorizing change order nos. 1 and 2 with eclipse co., llc, for the som center road storm sewer extension project and declaring an emergency.

Mr. Buczek stated that this project is completed, however, they needed to change a pipe size from what they thought was there to what was actually discovered to be there for an increase of $1,527.12. The reconciliation to close out the contract is a decrease of $1,280.25.

Mr. Buczek made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2014-34.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Richman for passage of Ordinance 2014-34.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Ordinance 2014-35 – Introduced by Mr. Fritz
an ordinance amending and repealing certain provisions of the building code, and declaring and emergency.

Mr. Fritz stated that this ordinance has three facets to it; items that are repealed, amended, and newly added. The repealed item is Section 1, National Electric Code, because we have adopted Ohio Building Code, which references the National Electric Code, therefore there is no need to adopt them both. The Ohio Building Code has been amended to remove a lot of redundancies. Lastly, is the adaption of Non-Residential Permit Fees which is required since the Building Department was recently certified by the State as it relates the issuance of Non-Residential (Commercial) permits and performance of inspections.

Mr. Fritz made a motion seconded by Mr. Buczek to suspend the rules for Ordinance 2014-35.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Fritz made a motion seconded by Mr. Buczek for passage of Ordinance 2014-35. Mr. Richman asked for clarification of Section 302.4 of the 2012 International Property Maintenance Code, where there is a blank spot for the maximum height of weeds/grass allowed. Mayor Renda stated that per the Village’s noxious weed ordinance, the maximum height is 6 inches, which is what that will be as well in order to be consistent.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Ordinance 2014-36 – Introduced by Mr. Buczek
an ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

Mr. Buczek explained that the first item is a refund that Mr. Shah spoke about at the last meeting regarding the inheritance tax in the amount of $26,000 that will go back to the county. The next item is $500.00 is for the additional camera installed at the Police Department. The item in the amount of $4300.00 is for the Engineer study as part of the SWIFF Grant for Forest Ridge. The usual Police Pension and Police & Fire funds transfers are listed. The last two items are for the property maintenance at Gateway Park and for the Winterberry Watermain Project, which will be reimbursed to us from the City of Cleveland.

Mr. Buczek made a motion seconded by Mr. Sherck to suspend the rules for Ordinance 2014-36.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Richman for passage of Ordinance 2014-36.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Richman to approve the payment to Tek Systems for the maintenance and heating repairs made to the Service Building in the amount of $3,088.00.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Miscellaneous:

Resident Tracy Blake of 162 Hickory Lane introduced himself and stated that he was just here to observe.

Mr. Buczek stated that he received the annual report from the EPA Phase 2 Storm Water if anyone was interested in looking at it.

Mr. Fritz stated that Orange Fire Department did a mass-casualty incident drill to familiarize everyone with the new technology/radio system at the dispatch center. He stated that the new system far exceeds the previous one and in fact provides more options. Mr. Fritz stated that the EMS workers and firefighters have the same radio that Chief Canter spoke of early and when the button is pushed, there is 30 seconds of open air and it will also identify the radio.

Mr. Buczek made a motion seconded by Mr. Stanard to go into Executive Session to discuss employment and compensation of personnel and pending argument and litigation at 7:48p.m.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


Mr. Buczek made a motion seconded by Mr. Fritz to come out of Executive Session and adjourn the Regular Council meeting at 9:12pm.

ROLL CALL:
AYES: Mr. Buczek, Mr. Fritz, Mr. Richman, Mr. Sherck, Mr. Stanard
NAYS: NONE
MOTION CARRIED


The meeting was adjourned at 9:12p.m.

Attest:
Sherri Arrietta, Clerk of Council
Monica Sturgis, Council President



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