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Council Meeting Minutes - June 10, 2009


The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:05 p.m.

PRESENT AT ROLL CALL: Mr. Buczek, Mrs. Cooper, Mr. Newman, Mrs. Ovsek and Mr. Richman.

ALSO PRESENT: Mayor Susan Renda, Law Director Margaret Anne Cannon, Engineer Jeff Filarski, Building Commissioner Greg Potts, Service Director Ted DeWater and Police Chief Tom Flauto.


A motion was made by Mr. Buczek seconded by Mr. Newman to approve the Council meeting minutes of May 13, 2009.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman.
NAYS: None
Motion carried.


REPORTS AND COMMUNICATIONS FROM THE MAYOR

At the Greening the Hills event 2.25 tons of paper were shredded thus saving 38 trees. Two Moreland Hills Police officers scored very high in the VEG rifle competition. Josh White was third and Joe Scolero was seventh.

Mayor Renda talked about a collaboration study between Moreland Hills, Pepper Pike, Orange Village and Hunting Valley. Three professors from the Business School at Baldwin-Wallace, Phil Bessler, Pierre David and Mary Pisnar, will lead the joint study. The study will look for new and innovative ways to collaborate to improve both services and efficiencies.


APPOINTMENTS AND CONFIRMATIONS

Mayor Renda introduced Franzetta Turner, a new member of the new Parks Commission and asked that Council confirm her appointment.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to confirm the appointment of Franzetta Turner to the Parks Commission.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman.
NAYS:None
Motion carried.

Mrs. Turner was sworn in as a member of the Parks Commission by the Law Director.

Mr. Wortzman arrived at 7:10.


REPORTS OF COMMITTEES

Planning Commission
Mr. Newman had nothing new to report.

Buildings and Grounds
Mr. Wortzman reported that the Buildings and Grounds meeting was cancelled because there was no significant business.

Finance
Mrs. Ovsek reported that the Finance Committee did meet and the minutes are self-explanatory. There are several Finance items on the agenda and she will discuss them as they come up.

Safety Committee
Mrs. Cooper reported that the Safety Committee did not meet. We did receive informal bids for the road striping program. The lowest and best bid was from J.D. Striping in the amount of $11,365.00

A motion was made by Mrs. Cooper seconded by Mr. Buczek to accept the J.D. Striping bid in the amount of $11,365.00 for the 2009 road striping program.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman.
NAYS:None


Parks Commission
Good progress is being made at Forest Ridge Preserve. Mr. Filarski received informal bids for installation of the parking lot and for culvert number three in the Preserve. The lowest and best bidder was Monte Construction Company at $24,700.00.

A motion was made by Mrs. Cooper seconded by Mr. Richman to award the contract to the Monte Construction Company bid in the amount of $24,700.00 for the installation of two bridges in Forest Ridge.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman.
NAYS:None


Utilities Committee
Mr. Buczek reported that the Utilities Committee met. The Jackson Valley Force Main Project is going well. Mr. Filarski is now working on the Quail Hollow Force Main Plans.

Service Committee
There are three change orders on the agenda which Mr. Richman will explain as the come up.


ORDINANCES AND RESOLUTIONS

* Ordinance 2009-6 was introduced by Mrs. Ovsek. An Ordinance for the payment of the bills in the month of May, in the amount of $ 627,693.38 and declaring an emergency.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to suspend the rules for Ordinance 2009-6.

ROLL CALL:
AYES: Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS: None
Motion carried.


A motion was made by Mrs. Ovsek seconded by Mr. Buczek for passage of Ordinance 2009-6.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-42 was introduced by Mrs. Ovsek. An Ordinance amending existing section 121.01(d), Standing Committees, of Chapter 121 of the Codified Ordinances of the Village of Moreland Hills, to establish a new Standing Committee of Council, revising the number of members serving on the Buildings and Grounds Committee, and declaring an emergency. This Ordinance is on third reading.

A motion was made by Mrs. Ovsek seconded by Mrs. Cooper for passage of Ordinance 2009-42.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None


*Ordinance 2009-48 was introduced by Mrs. Ovsek. An Ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to suspend the rules for Ordinance 2009-48.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Newman for passage of Ordinance 2009-48.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Resolution 2009-49 was introduced by Mrs.Ovsek. A Resolution adopting the alternative tax budget of the Village of Moreland Hills for the fiscal year 2010 and declaring an emergency.

Mrs. Ovsek explained that the Village must do this on a yearly basis to get its tax monies from the county.

A motion was made by Mr. Newman and seconded by Mr. Buczek to suspend the rules for Resolution 2009-49.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Newman seconded by Mrs. Cooper for passage of Resolution 2009-49.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Resolution 2009-50 was introduced by Mrs. Cooper. A Resolution adopting the National Incident Management System (NIMS) as the Village of Moreland Hills’ official all-hazards, incident response system and declaring an emergency.

Mrs. Cooper explained that this is a federally mandated-program that the Village must participate in to receive FEMA funds in the event of a disaster.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Resolution 2009-50.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Richman for passage of Resolution 2009-50.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-51 was introduced by Mrs. Ovsek. An Ordinance authorizing the Mayor to enter into an Addendum to the Fire Protection and Emergency Agreement with the Chagrin Falls Suburban Volunteer Fireman’s Association and declaring an emergency.

Mrs. Ovsek explained that this addendum will allow Chagrin Falls Suburban Volunteer Fireman’s Association to collect ambulance fees from insurance companies and Medicare on behalf of the Village of Moreland Hills.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to suspend the rules for Ordinance 2009-51.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Richman for passage of Ordinance 2009-51.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-52 was introduced by Mrs. Cooper. An Ordinance authorizing the Mayor to enter into a contract with Marks Construction Inc. in an amount not to exceed Thirty Thousand Seven Hundred Fifty-Nine Dollars ($30,759) for the Forest Ridge Preservation Bridges 6 and 7 Installation Project and declaring an emergency.

Mrs. Cooper stated that Marks Construction was the lowest and best bidder.

A motion was made by Mrs. Cooper seconded by Mr. Buczek to suspend the rules for Ordinance 2009-52.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Buczek for passage of Ordinance 2009-52.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-53 was introduced by Mr. Richman. An Ordinance Authorizing Change Order Number 2 with Monte Construction Co., Inc for the 2008 Drainage Repair Program and declaring an emergency.

This change order will reduce the overall contract amount by $1980.00.

A motion was made by Mr. Richman seconded by Mr. Buczek to suspend the rules for Ordinance 2009-53.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Richman seconded by Mr. Buczek for passage of Ordinance 2009-53.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-54 was introduced by Mrs. Ovsek. An Ordinance Authorizing the Mayor to enter into an Amended Contract with R.E. Warner & Associates, Inc. for Expanded Construction Administration Services Related to the Construction/ Renovation of the Moreland Hills Service Facility, Moreland Hills and declaring an emergency.

Mrs. Ovsek explained that with this modification, RE Warner will provide construction administration services at a greatly reduced price over our last proposal. The Service Facility Committee recommends passage of this ordinance.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to suspend the rules for Ordinance 2009-54.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Newman for passage of Ordinance 2009-54.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-55 was introduced by Mr. Richman. An Ordinance Authorizing a Change Order with Fabrizi Trucking and Paving Co., Inc. for the Chagrin Boulevard Slope Stabilization Project and declaring an emergency.

Mr. Richman stated this is a change order to increase the price of the contract by $1831.21 for increased signage for the Chagrin Blvd. detour.

Law Director Cannon explained that the ordinance should be amended to delete the reference to “sheeting material” because that will be the subject of another change order. A motion was made by Mr. Buczek seconded by Mrs. Ovsek to delete “and sheeting materials” from Ordinance 2009-55.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Richman seconded by Mrs. Ovsek to suspend the rules for Ordinance 2009-55.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Newman for passage of Ordinance 2009-55.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-56 was introduced by Mr. Richman. An Ordinance Authorizing Change Order No. 2 with Fabrizi Trucking and Paving Co., Inc. for the Chagrin Boulevard Slope Stabilization Project and declaring an emergency.

Mr. Richman explained that this change order is for an increase of $23,503.92 for delay costs. Utility companies were unable to move their wires and poles in the agreed upon time causing extra costs for the construction company.

A motion was made by Mr. Richman seconded by Mr. Buczek for suspension of the rules for Ordinance 2009-56.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mr. Richman seconded by Mr. Wortzman for passage of Ordinance 2009-56.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-57 was introduced by Mayor Renda. An Ordinance Amending Section 131.01, Authority to Purchase, of the Codified Ordinances of the Village of Moreland Hills; Providing for an Increase in the Mayor’s Authority to Make Purchases on Behalf of the Various Departments of the Village, Providing for an Informal Quote Process for Awarding Contracts Between Fifteen Thousand and Twenty-five Thousand Dollars and declaring an emergency.

Mayor Renda explained that the request for this Ordinance came out of the meeting at Baldwin-Wallace. It became evident at that time that other mayors have a much higher spending authority. Furthermore, a low spending authority could become an issue during construction of the new Service Facility. It is her intention to discuss it more thoroughly at the next Council Committee of the Whole meeting. She asked that the ordinance go on first reading.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to put Ordinance 2009-57 on first reading.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


*Ordinance 2009-58 was introduced by Mrs. Ovsek. An Ordinance Authorizing the Mayor to Enter into a Contract with the Ohio Mid-Eastern Regional Education Service Agency (“OME-RESA”) for the Provision of a Health Benefits Program for Village Employees, Waiving Competitive Bidding and declaring an emergency.

Mrs. Ovsek explained that OME-RESA is a consortium that should save the Village a significant amount of money over time. It will require that the Village pay more money up front but that this will help off-set future costs. It also allows the Village to budget more effectively because costs are more consistent over time. Treasurer Shah anticipates that we will have a surplus that the consortium will put in interest-bearing investments.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek for suspension of the rules for Ordinance 2009-58.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


A motion was made by Mrs. Ovsek seconded by Mr. Buczek for passage of Ordinance 2009-58.

Discussion: There was discussion about how the plan will differ from the present plan and about premium calculation. Also, there was discussion about the ability to cancel the current plan. Finally, it was reported that the Benefits Committee, made up of Employees from each Department, was comfortable with the change.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


MISCELLANEOUS BUSINESS

Mayor Renda reported that she and Mr. Richman will begin interviewing for a Council Clerk tomorrow.

Mrs. Ovsek reminded everyone about the Appreciation Dinner on Thursday, June 18 and asked that everyone follow through with their assigned tasks.

Mrs. Ovsek announced that her family will be relocating to Michigan and that she is resigning her Council seat as of June 30. She provided a written statement which is attached. Mr. Richman thanked her for her leadership and service. Mayor Renda told Mrs. Ovsek that the Village will miss her energy and enthusiasm. She wished her all the best in her new community.

Mr. Newman stated that Chagrin Falls approved the variances for River’s Edge subdivision on Bentleyville Rd. He expressed his dismay.

Steve Richman congratulated the Mayor, the Police Chief, the Police Department and the Safety Committee on being named the number one safest community in Cleveland Magazine’s “Rating the Suburbs” article.

A motion was made by Mrs. Ovsek seconded by Mr. Buczek to adjourn the June Council meeting.

ROLL CALL:
AYES:Buczek, Cooper, Newman, Ovsek, Richman, Wortzman
NAYS:None
Motion carried.


Council President Ovsek gaveled the meeting to a close.

Adjourned 8:28 pm

ATTEST 
Margaret Anne Cannon Clerk of Council pro tem
Kelly Ovsek President of Council



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