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Council Meeting Minutes - July 13, 2011


The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:00 p.m.

PRESENT AT ROLL CALL: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman

Also Present: Law Director Margaret Cannon, Village Engineer Jeff Filarski, Building Commissioner Greg Potts, Lieutenant Kevin Wyant, Service Foreman Stan Sirk


Mr. Buczek made a motion seconded by Mr. Stanard to approve the minutes of the June 8, 2011 Council Meeting.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion Carried


Reports and Communications from the Mayor

At this time, Mayor Renda read the Proclamation declaring July 13, 2011 as Daniel Groth Sr. Day.

Mayor Renda stated that the first Wellness Program had just ended. Vickie Murfello and Mike Bode were the dual winners of the entire program. Scott Bennett was the Biggest Loser, with Stan Sirk second and Julie Miller third. Mayor Renda stated that a new Wellness Program is being initiated.

Mayor Renda introduced Melanie Larson. Mayor Renda stated that Melanie had sent the Mayor an email concerning the use of plastic bags. After speaking with the Mayor, Melanie expressed interest in joining the Green Commission. Mayor Renda stated that Melanie will be a great addition to the Green Commission.

Mr. Richman made a motion seconded by Mr. Stanard to confirm the mayor’s appointment of Melanie Larson to the Green Commission.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion Carried


Margaret Cannon, Law Director swore in Melanie Larson as a member of the Green Commission.

Mayor Renda introduced Fire Chief Zugan. She stated that due to statements made by Mayor Mulcahy of Orange Village to the press, the Mayor wanted Chief Zugan to address those statements and to clear up any questions. Mayor Renda stated that Chief Zugan’s department provides the best service in the Valley. She stated she is concerned that people don’t realize what a great job the department is doing.

Chief Zugan passed out an informational sheet and went over the bullet points. These included enhanced dispatch service, AED program, Commercial Box Alarm System with Orange Fire Dept., Squad response for critical calls and EMS Box alarm system (Box 100) with Orange Fire Department.

Mr. Richman stated that he was impressed with the service, personnel and equipment of the department. He asked if there was an annual report. Chief Zugan stated that due to cutbacks, one would have to be requested.

Mr. Wortzman stated that he felt that from experience, the response time was outstanding.


Reports of Committees

Finance Committee:
Ms. Sturgis stated that the Finance Committee did not meet.

Safety Committee:
Mr. Buczek stated that the Safety Committee did not meet. He stated that the next scheduled meeting would be held July 25th at 8:00 a.m.

Buildings and Grounds Committee:
Mr. Richman stated that Buildings and Grounds Committee did not meet. He stated that the dedication for the new Service Facility would be held at the Greening the Hills Event, taking place on July 23rd, 2011. He urged everyone to attend. He stated that the next meeting would be held July 27th at 7:45 a.m. Mrs. Cooper asked about the signs for Greening the Hills. Mr. Sirk stated that they would be put out on July 14th.

Utilities Committee:
Mr. Wortzman stated that the Utilities Committee did not meet.

Planning Commission:
Mrs. Cooper stated that the Planning Commission did meet on June 27, 2011. She stated that there was a pool cabana, an addition, an addition, [two additions?] alteration and grading, water feature and parking area that were all approved.

Service Committee:
Mr. Stanard stated that the Service Committee met on June 27th. He stated that some of the items discussed would be presented at tonight’s meeting. He stated that the pavement maintenance program is underway, including striping and is almost completed. He stated that the cul-de-sac cleanup is underway and that there are only 6 cul-de-sacs left to address out of 43.

At this time the Mayor stated that there may not be any items on the agenda for the August Council meeting. She stated that she had consulted with Margaret Cannon concerning the ordinance for the payment of the bills. Margaret Cannon stated that a motion should be made tonight to authorize the Treasurer to pay the bills and furnish a copy to the Clerk of Council.

Mr. Wortzman made a motion seconded by Ms. Sturgis to authorize the Treasurer to pay the bills in the month of August and to furnish a copy to the Clerk of Council.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinances and Resolutions

Ordinance 2011-7 for the payment of the bills in the month of July, in the amount of $950,603.22 and declaring an emergency was introduced by Ms. Sturgis.

Ms. Sturgis stated that a revised list of the bills was given to all members of Council. Ms. Sturgis made a motion seconded by Mrs. Cooper for suspension of the rules for Ordinance 2011-7.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ms. Sturgis made a motion seconded by Mr. Buczek for passage of Ordinance 2011-7.

Mr. Stanard asked about # 35, camera. Mayor Renda stated that this was the surveillance camera on the Service Department and that it is more for evidence gathering than for real time monitoring. Mrs. Cooper asked about the Energy Audit charge. Mayor Renda stated that this would be reimbursed by the grant fund.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-36 amending existing section 705.05, alarm user responsibility; false alarms, of Chapter 705 of the Codified Ordinances of the Village of Moreland Hills, to provide for issuance of a notice of false alarm determination and to provide for false alarm fees and declaring an emergency was introduced by the Mayor. This Ordinance was on third reading. Mayor Renda stated that the fines were spelled out and that it would be $100.00 fine after three times of a false alarm and $25.00 thereafter.

Mr. Buczek made a motion seconded by Mrs. Cooper for passage of Ordinance 2011-36.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Resolution 2011-49 adopting the alternative tax budget of the Village of Moreland Hills for the fiscal year 2012 and declaring an emergency was introduced by Ms. Sturgis. Ms. Sturgis stated that this was a yearly housekeeping item, certifying that the monies will be allocated appropriately.

Ms. Sturgis made a motion seconded by Mr. Buczek to suspend the rules for Resolution 2011-49.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ms. Sturgis made a motion seconded by Mr. Richman for passage of Resolution 2011-49.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-50 providing additional appropriations, transferring items already appropriated and declaring an emergency was introduced by Ms. Sturgis. Ms. Sturgis stated that this is a monthly housekeeping item.

Ms. Sturgis made a motion seconded by Mr. Stanard for suspension of the rules for Ordinance 2011-50.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ms. Sturgis made a motion seconded by Mr. Buczek for passage of Ordinance 2011-50.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-51 amending existing section 131.01, authority to purchase, of Chapter 131 of the Codified Ordinances of the Village of Moreland Hills, to provide for competitive bidding requirements that are consistent with recent amendments to state law and declaring an emergency was introduced by Margaret Cannon.

Mrs. Cannon stated that the Budget Bill has passed and it contains a number of items not related to the budget. She stated that one of those items in the budget bill increased the amount below which a purchase does not have to be competitively bid. This ordinance would provide for the Village Code to match the State Law. She stated that to go through the competitive bidding process is time and labor intensive and very expensive.

Mr. Stanard made a motion seconded by Mr. Buczek for suspension of the rules for Ordinance 2011-51.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion Carried


Mr. Stanard made a motion seconded by Mrs. Cooper for passage of Ordinance 2011-51.

Mrs. Cooper asked if vehicles would still be bid through the State of Ohio. Mrs. Cannon stated that the Village would still follow the State’s bidding process when something is on the State’s bid list.

Mr. Buczek stated that there was no formal procedure for soliciting quotes. Margaret Cannon stated that this was true at this time.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion Carried


Ordinance 2011-52 authorizing change order No. 2 with DDD Enterprises, Inc. for the Farwood Drive – Fircrest Lane Water Main Replacement Project and declaring an emergency was introduced by Mr. Wortzman.

Mr. Wortzman stated that this change order is for landscape restoration work which was not included in the original contract. Mr. Wortzman made a motion seconded by Mrs. Cooper for suspension of the rules for Ordinance 2011-52.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mr. Wortzman made a motion seconded by Mr. Buczek for passage of Ordinance 2011-52.

Mr. Buczek asked Mr. Filarski if this would be paid for by Cleveland Water Department under the water main work contract. Mr. Filarski stated that it would not be covered due to the fact that it is landscape restoration and not water main work.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-53 authorizing the Mayor to purchase a 2012 residential front loader refuse packer and related equipment at a cost not to exceed two hundred fifty-two thousand six hundred seventy three dollars and zero cents ($252,673.00) and declaring an emergency was introduced by Mr. Stanard.

Mr. Stanard stated that there were handouts available for all members of Council. He stated that this is a recycling truck. It will have a life-expectancy of about twelve years. This would allow Moreland Hills to collect their own recyclables rather than hire a sub-contractor to do that. Mr. Stanard stated that Mr. DeWater studied the different vehicles and made comparisons. Mr. Stanard stated that the Village currently pays Waste Management $5500.00 per month to have the recycling collected, and there is no return from the sale of the recyclables. The contract is subject to increase shortly. With the new truck, there would be a return from the recycled materials. Mr. Stanard handed out Mr. DeWater’s study sheets.

Mr. Richman asked if the truck could be leased out to other municipalities on the weeks that Moreland Hills would not be collecting recycling. Mayor Renda stated that this would not happen, but that other municipalities were interested in possibly having Moreland Hills pick up their recycling. Mr. Richman asked if one truck was enough to handle all the recycling. Mr. Stanard stated that it was. Mr. Richman asked if there was the possibility of purchasing a used truck. Mr. Stanard stated that once someone owns one of these trucks that they are so invaluable that they don’t get rid of them. He stated that it would be next to impossible to find a used truck.

Mr. Stanard made a motion seconded by Mrs. Cooper to suspend the rules for Ordinance 2011-53.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion Carried


Mr. Stanard made a motion seconded by Mr. Buczek for passage or Ordinance 2011-53.
ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-54 rejecting all bids received for the “2011 Hazardous Tree Removal Program” and declaring an emergency was introduced by Mr. Stanard.

Mr. Stanard stated that the original specifications had to be altered to include the maintenance of traffic.

Mr. Stanard made a motion seconded by Mr. Richman to suspend the rules for Ordinance 2011-54.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mr. Stanard made a motion seconded by Mr. Richman for passage of Ordinance 2011-54.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-55 rejecting all bids received for the “Heavy Duty Portable Vehicle Lift System” and declaring an emergency was introduced by Mr. Stanard.

Mr. Stanard stated that the costs were greater than anticipated. He stated that Service is currently looking at electric versus battery and will study it further.

Mr. Stanard made a motion seconded by Mr. Richman to suspend the rules for Ordinance 2011-55.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Mr. Stanard made a motion seconded by Mr. Buczek for passage of Ordinance 2011-55.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


Ordinance 2011-56 authorizing the Mayor to enter into a contract with Smylie One Heating, Cooling, Plumbing & Electrical for HVAC plumbing, and electrical equipment maintenance and inspection services for a period of one year, with a one year option to renew, and declaring an emergency was introduced by Mr. Wortzman.

Mr. Wortzman stated that this was the only bid received to provide these services. He stated that this is a one year contract with the option to renew for one year. Mayor Renda stated that they have provided excellent service in the past.

Mr. Wortzman made a motion seconded by Mr. Stanard to suspend the rules for Ordinance 2011-56.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper
NAYS: None
Abstentions: Mr. Richman
Motion carried


Mr. Wortzman made a motion seconded by Ms. Sturgis for passage of Ordinance 2011-56.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper
NAYS: None
Abstentions: Mr. Richman
Motion carried


Miscellaneous Business

Mrs. Cooper asked about the grill for the Appreciation Dinner. Mr. Sirk stated that one had been purchased at Lowe’s. Mrs. Cooper asked Mrs. Cannon about the Marinelli’s donating the tables and chairs for the event. Mrs. Cannon stated that her recommendation was not to allow this, as Mr. Marinelli is a vendor of the Village.

Mr. Richman asked if the Committee of the Whole meeting could be held the 2nd week of August if the Council meeting was not to take place.

Mayor Renda stated that D.B. Hartt could possibly be making their presentation / recommendations at that meeting. Mayor Renda wanted to bring to everyone’s attention to a challenge from NOACA to take the bus, train, carpool or walk at least one day in the month of July. Mayor Renda stated that she would walk to work at least one day during the month.

Mr. Buczek made a motion seconded by Mr. Richman to adjourn the meeting at 8:45 p.m.

ROLL CALL:
AYES: Mr. Stanard, Ms. Sturgis, Mr. Wortzman, Mr. Buczek, Mrs. Cooper, Mr. Richman
NAYS: None
Motion carried


The meeting was adjourned at 8:45 p.m.

Attest: 
Julie Miller Clerk of Council 
Stephen Richman Council President



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