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Council Meeting Minutes - August 12, 2009


The Council Meeting of the Village of Moreland Hills was called to order by Mayor Susan Renda at 7:04 p.m.

Mrs. Cooper introduced Paul Stanard who was appointed by council to replace Kelly Ovsek. Law Director Margaret Cannon swore him in.

PRESENT AT ROLL CALL: Mr. Wortzman, Mr. Buczek Mrs. Cooper, Mr. Newman, Mr. Richman and Mr Stanard.

ALSO PRESENT: Mayor Susan Renda, Law Director Margaret Cannon, Engineer Jeff Filarski, Building Commissioner Greg Potts, Service Director Ted DeWater, Police Chief Tom Flauto and Clerk of Council Pro Tem Dina M. Lelonis.


Mr. Buczek made a motion, seconded by Mr. Newman to approve the Council meeting minutes of July 8, 2009.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman,
ABSTENTIONS: Stanard
NAYS: None
Motion carried.


Mr. Buczek made a motion, seconded by Mr. Newman to approve the Special Council meeting minutes of July 17, 2009.

ROLL CALL:
AYES: Wortzman , Buczek, Cooper, Newman, Richman,
ABSTENTIONS: Stanard
NAYS: None
Motion carried.


REPORTS AND COMMUNICATIONS FROM THE MAYOR

Mayor Renda recognized Gus Anders with Boy Scout Troop 309 who was attending the meeting to earn a Boy Scout badge. She also recognized Camryn and Peyton Ovsek who were attending to see their mother receive a proclamation. Mayor Renda then gave Mrs. Ovsek and Mr. Walt Schendel proclamations honoring their service to Moreland Hills.


REPORTS OF COMMITTEES

Service Committee
Mr. Richman stated that the Service Committee did not meet last month. The next meeting is Wednesday, August 26, 2009 at 8:00 am.

Utilities Committee
Mr. Buczek stated that the Utilities Committee did not meet last month. The next meeting will be Monday, August 24, 2009 at 3:30 pm.

Mr. Buczek made a motion seconded by Mr. Richman to authorize the Village engineer to advertise for bids for the Quail Hollow-Woodland Glen force main project.

ROLL CALL:
AYES: Wortzman , Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Finance Committee
Mrs. Cooper stated that the Finance Committee did not meet last month.

Safety Committee
Mrs. Cooper stated that the safety committee did not meet last month. She reported that the renovations to the duty room are almost complete. The next meeting will be Tuesday, August 25, 2009 at 8:00 am.

Parks Commission
Mrs. Cooper reported that the Grand Opening of Forest Ridge Preserve took place on Sunday, July 19, 2009. She thanked everyone for their hard work.

Buildings and Grounds
Mr. Wortzman stated that the Buildings and Grounds Committee did not meet last month. The next meeting will be Monday, August 24, 2009 at 8:00 am

Planning Commission
Mr. Newman stated that the Planning Commission did not meet last month. The next meeting will be on Monday, August 24, 2009 at 5:00 pm


ORDINANCES AND RESOLUTIONS

*Ordinance 2009-8 was introduced by Mrs. Cooper. An Ordinance for the payment of the bills in the month of July, in the amount of $ 707,310.64 and declaring an emergency.

Mr. Buczek made a motion, seconded by Mrs. Cooper to suspend the rules for Ordinance 2009-8.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Mrs. Cooper made a motion, seconded by Mr. Wortzman Cooper for passage of Ordinance 2009-8.

Mr. Richman asked about item number 8, the Assure Vault bill. Mayor Renda explained that the actual bill was less than the estimate. Mrs. Cooper asked about item number 44, a storm water bill from Chagrin Valley Engineering. Mr. Filarski replied that this is an ongoing storm water management project for the Village. Mr. Newman asked about item number 128, a cost from PC Alternatives to rewire the computers in the duty room. Mayor Renda explained that the cost was outside of the duty room renovation bid specs and the Village prefers to use PC Alternatives for all computer related issues.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-67 was introduced by Mrs. Cooper. An Ordinance Authorizing Change Order No.1 with Marks Construction, Inc. for the Forest Ridge Preservation Bridges 6 and 7 Installation Project and Declaring an Emergency. Mrs. Cooper explained that the change order is due to the fact that Marks Construction, Inc. added switch-backs to the trail approaching the bridge to make accessing the bridge easier.

Mrs. Cooper made a motion, seconded by Mr. Buczek to suspend the rules for Ordinance 2009-67.

Mrs Cooper

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Mrs. Cooper made a motion, seconded by Mr. Richman for passage of Ordinance 2009-67.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-68 was introduced by Mr. Richman. An Ordinance Authorizing Change Order No. 6 with Fabrizi Trucking and Paving Co., Inc for the Chagrin Boulevard Slope Stabilization Project and Declaring an Emergency.

Mr. Richman made a motion, seconded by Mr. Buczek to suspend the rules for Ordinance 2009-68.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Mr. Richman made a motion, seconded by Mr. Buczek for passage of Ordinance 2009-68

Mr. Richman explained that the construction company needed to add more fill due to poor soil conditions and inadequate existing fill. Mr. Filarski informed council that there will be two more change orders presented at the September meeting. He is working with the contractor on the final punch list and anticipates that the final cost will be close to the original contract amount.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-69 was introduced by Mr. Buczek. An Ordinance Authorizing the Mayor to Apply For, Accept, and Enter into a Water Pollution Control Fund Agreement on Behalf of the Village of Moreland Hills for Planning, Design and/or Construction of Wastewater Facilities, Designating a Dedicated Repayment Source for the Loan and Declaring an Emergency. Mr. Filarski explained that this is a grant from the EPA that comes from ARRA stimulus funds. He emphasized that this is not a loan and does not require repayment. This funding is for the Jackson Valley force main project only.

Mr. Buczek made a motion, seconded by Mrs. Cooper to suspend the rules for Ordinance 2009-69

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Mr. Buczek made a motion, seconded by Mr. Wortzman for passage of Ordinance 2009-69
ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-70 introduced by Mayor Renda. An Ordinance Amending Ordinance No. 2008-97 Passed by Village Council on December 10, 2008, Which Fixed the Compensation of Various Officers and Employees of the Village of Moreland Hills, To Add the Position Title and Compensation for a Temporary, Project-Based Employee and Declaring and Emergency. Mayor Renda explained that her secretary is now part-time and the pay has changed. This also has allowed her to hire part-time summer help for specific projects.

A motion was made by Mr. Buczek, seconded by Mr. Newman to suspend the rules for Ordinance 2009-70

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Motion was made by Mrs. Cooper, seconded by Mr. Wortzman for passage of Ordinance 2009-70.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-71 introduced by Mr. Buczek. An Ordinance Authorizing the Mayor to Enter into a Creekside Pump Station and Force Main Joint Municipal Improvement Project Agreement with the City of Pepper Pike and Declaring an Emergency. Mr. Buczek explained that this agreement is part of the Villages project to convert three wastewater treatment plants into pump stations to pump the effluent to Pepper Pike and then out of Pepper Pike to NEORSD.

Motion was made by Mr. Buczek, seconded by Mr. Wortzman to suspend the rules for Ordinance 2009-71.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Motion was made by Mr. Buczek, seconded by Mrs. Cooper for passage of Ordinance 2009-71.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-72 introduced by Mr. Buczek. An Ordinance Authorizing the Mayor to Enter into a Contract with Mr. Excavator, Inc. for the Site Work Package for the Mechanic’s Repair Facility as Part of Phase I of the Service Facility Construction/Renovation Project at a Cost Not to Exceed $430,444.07 and Declaring an Emergency.

Motion was made by Mr. Buczek, seconded by Mr. Wortzman to suspend the rules for Ordinance 2009-72.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Mr. Newman requested a breakdown in the wall and excavation cost. Mr. Filarski stated that the cost of the wall is estimated at $158,946.00, and the excavating/shoring is estimated at $173,420.00. The wall will be fourteen feet at its deepest point and will have a solid base to the soil.

Mr. Stanard asked Mr. Filarski to confirm that Mr. Excavator will meet the schedule of the Village and will have Phase I of the project completed by October 1, 2009. Mr. Filarski confirmed.

Mr. Buczek stated that the whole project has been moving along very well , everyone has been well informed each step of the way throughout this project, and when the project is complete, the Village will not have spent excessively, and will have a new mechanics facility that the Village will be very proud of.

Motion was made by Mr. Buczek, seconded by Mrs. Cooper for passage of Ordinance 2009-72.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-73 introduced by Mrs. Cooper. An Ordinance Providing Additional Appropriations, Transferring Items Already Appropriated and Declaring an Emergency.

Motion was made by Mrs. Cooper, seconded by Mr. Buczek to suspend the rules for Ordinance 2009-73.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Motion was made by Mrs. Cooper, seconded by Mr. Wortzman for passage of Ordinance 2009-73

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


*Ordinance 2009-74 introduced by Margaret Cannon. An Ordinance amending Ordinance No. 2009-59, passed by council on July 8, 2009, which provided for the submission to the electors of the Village of Moreland Hills of a proposed amendment to article IX, section 3 of the charter of the Village of Moreland Hills, to provide for the submission of the electors of the Village of Moreland Hills of a proposed amendment of article IX, section 4 of the charter of the Village of Moreland Hills and declaring an emergency. Mrs. Cannon stated that per the Board of Elections in order to have a matter submitted as a renewal, it must be presented identical to how it was it was previously presented. Mrs. Cannon requests that Council pass this Ordinance, amending what Council has passed on July 8, 2009 so that she can present the newly revised Ordinance to the Board of Elections.

Motion was made by Mrs.Cooper, seconded by Mr. Buczek to suspend the rules for Ordinance 2009-74.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Motion was made by Mr. Buczek, seconded by Mrs. Cooper for passage of Ordinance 2009-74

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


MISCELLANEOUS BUSINESS

There being no miscellaneous business, Mayor Renda requested for a motion to adjourn.

A motion was made by Mr. Buczek seconded by Mr.Wortzman to adjourn the August Council meeting.

ROLL CALL:
AYES: Wortzman, Buczek, Cooper, Newman, Richman, Stanard
NAYS: None
Motion carried.


Mayor Renda gaveled the meeting to a close. Adjourned 8:03 pm.

ATTEST:
Dina M. Lelonis Clerk of Council Pro Tem 
Robin Cooper President of Council



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