Planning Commission Meeting Minutes - September 22, 2014

The meeting was called to order by Chairman Fritz at 6:40pm.

PRESENT AT ROLL CALL: Ms. Corcoran, Mr. Fritz, Mayor Renda Mr. Stanard
ABSENT: Mr. Bolek, Mrs. Cooper

Others Present: Dave Strichko, Building Inspector, Aimee Lane, Assistant Law Director, Jeff Filarski, Village Engineer, Sherri Arrietta, Clerk of Council

Mr. Stanard made a motion seconded by Ms. Corcoran to approve the minutes of the August 25, 2014 meeting.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mr. Stanard
Nays: None
Abstentions: Mayor Renda 
Motion Carried 

Lombardy Residence
15 Park Lane
Porch Addition

There was no one present to represent this project.

Mohan Residence
55 Deep Creek Lane
Covered Deck

Mr. Kevin McCausland and Mr. Scott Wood, with H&M Landscaping, were present at the meeting. Mr. McCausland stated that they are proposing to replace the existing rotting deck with a composite material (Timbertech) and add extra support beams underneath and create an addition to it as well. There will be an overhead portion of the deck with pillars in each corner. The grill indicated on the plan will no longer be installed. Mr. Stanard asked why there were two different size columns and if they are putting timber below grade, as indicated on the plan. Mr. Strichko stated that the 4 x 6 columns are for the additional support beams under the deck and for extending the deck over and adding on the addition. The 6 x 6 columns are for the roof support.

Mr. Wood stated that the timber will be below grade 42 inches with a footer underneath it, and backfill around the timber. The timber is wolmanized and pressure treated for that. The plans were approved with minor notes from the Village Architect.

Mr. Stanard made a motion seconded by Ms. Corcoran to approve the covered deck located at 55 Deep Creek Lane, contingent upon compliance with the Village Architect’s notes.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

Baston Residence
36570 Chagrin Blvd.
New Dwelling

Ms. Heather K. Baston, homeowner, and Mr. Ted Otero, with Otero Signature Homes, were present at the meeting. Mr. Otero stated that they are proposing to build a 4100 sq. ft. home with 4 bedrooms on a 2.04 vacant acre lot. It will also include a three-car garage with a rear entry. The materials of the home are as follows: windows will be tan with brown trim, the shutters will be stained wood, and the house will consist of vinyl shake with natural field stone. Mr. Otero had samples of all materials to show the board. Ms. Corcoran asked about the removal of trees. Mr. Otero stated that they will be keeping a large portion of trees in the front as a buffer. Some of the underbrush in the far back will be cleared in the area where the septic fields will be, however, most of the mature trees will remain in that area. He stated that they do want to clear a decent portion up to where the proposed fence line will be. Ms. Baston stated that there will also be a path for access for annual septic inspections, but mostly underbrush will be cleared away from that area. Ms. Corcoran asked if Ms. Baston had a landscape plan. Ms. Baston stated that they will initially put in the lawn after the house is built and then come up with a landscape plan.

Mayor Renda made a motion seconded by Mr. Stanard to approve the new dwelling located at 36570 Chagrin Blvd., contingent upon the Village Engineer’s approval.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

John Hodgson
37940 Berkeley Lane
Lot Split & Consolidation

Mr. Kevin White, AIA, and Mr. Keith Raker, attorney, Mr. Brad Camposo, Partner with Premier Custom Builders, and Mr. Ryan Sanders with Premier Custom Builders, were present at the meeting. Mr. Raker stated that preliminary site and design plans and split plats were submitted some time ago and have received a number of comments from Mr. Filarski and Mrs. Lane. He stated that they are here before the board tonight because they have addressed those items. Mr. Raker stated that he just received the conditional approval for the donation of the conservancy easement to the Western Reserve Land Conservancy, with the condition being final Board of Trustee approval.

Mrs. Lane stated that Mr. Raker presented her with a draft Declaration of Conveyance Easements and Restrictions. She has reviewed it and it does meet the requirements of the Code. It will contain a Homeowner’s Association component setting forth the common drive and utility easements that are necessary to get utilities to the home. It also addresses the Open Space and other obligations that will initially be the responsibility of Mr. Hodgson, however in the future the concern was that if it comes out of family ownership the Homeowner’s Association would be responsible for maintenance. There is also an assessment mechanism included in the Declaration document to guarantee that that maintenance will be paid for. Mrs. Lane stated that any approval tonight should be conditioned upon the finalization of the conservancy easement as well as the finalization of the Declarations document as well, because it will need to reference the conservation easement. She stated that there is a requirement in Village Code for an Open Space Maintenance Plan that needs approval from the Law Director and Building Inspector, however, the Declarations document already provides the maintenance obligation and the responsibility of Mr. Hodgson/Homeowner’s Association to pay for it. Mrs. Lane stated that she will also need an easement document regarding going across Parcel #1 to get to the common drive. Mr. Raker stated that he does have a draft of that document however it has not been put on record yet.

Mr. Filarski stated that he still needs to review the revised development plan since it will show each parcel in relation to where the homes plan to be located and where the wetlands are located.

Mr. Camposo stated that the wetlands will not be impacted. He stated that the septic is in place for the first home to be built on Parcel #3. Mr. Filarski asked about Parcel #4. Mr. Camposo stated that at this time, the plan they have will not impact the wetlands and they will have the septic in a common area on another property with an easement and, in fact, they have received confirmation from the Board of Health that they can use an easement throughout the property to stay away from the trouble areas.

Mr. Stanard made a motion seconded by Mayor Renda to approve the plat survey and lot split located at 37940 Chagrin Blvd., with the following stipulations; finalization of the Conservation Easement, finalization of the Declaration of Conveyance, Easements and Restrictions, and the recording of the access easement.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

Mayor Renda made a motion seconded by Mr. Stanard to approve the development plan dated September 22, 2014, for 37940 Berkeley Lane.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

John Hodgson
37940 Berkeley Lane
New Dwelling

Mr. Fritz stated that since this item was tabled at the June 23, 2014 meeting, it will require a motion in order to remove it.

Mr. Stanard made a motion seconded by Mayor Renda to remove the new dwelling located at 37940 Berkeley Lane from the table.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

Mr. Ryan Sanders and Mr. Brad Camposo, with Premier Custom Builders, Mr. Kevin White, AIA, and Mr. Keith Raker, attorney, were present at the meeting. Mr. White stated that they are proposing to build a 4200 square foot home on Parcel #3. There are two roof pitches and the material consists of cream trim, shake, and a natural stone with a weathered wood in the front. The Village Architect approved the plans without any notes. Mr. Filarski stated he still needs to review the site plan.

Mayor Renda made a motion seconded by Mr. Stanard to approve the new dwelling located at 37940 Berkeley Lane (Parcel #3), contingent upon review and approval of the site plan by the Village Engineer.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

Mr. Fritz made a motion seconded by Mr. Stanard to adjourn the meeting at 7:18pm.

ROLL CALL:
Ayes: Ms. Corcoran, Mr. Fritz, Mayor Renda, Mr. Stanard
Nays: None 
Motion Carried 

Respectfully Submitted,
Sherri Arrietta, Clerk of Council