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Council Meeting Minutes - November 12, 2008


The Council Meeting of the Village of Moreland Hills was called to order by Mayor Renda at 7:00 p.m.

PRESENT AT ROLL CALL: Mr. Newman, Mrs. Ovsek, Mr. Richman, Mr. Wortzman, Mr. Buczek, Mrs. Cooper.

ALSO PRESENT: Mayor Susan Renda, Law Director Margaret Anne Cannon, Service Director Ted DeWater, Building Commissioner Greg Potts, Engineer Jeff Filarski, Police Lieutenant Kevin Wyant, Clerk of Council Mary Catherine Knight.


A motion was made by Mr. Buczek seconded by Mrs. Cooper to approve the Council meeting minutes of October 15, 2008.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


REPORTS FROM THE MAYOR

Mayor Renda mentioned that the Parks Commission met and plans are going forward with the Forest Ridge Preserve. Mayor Renda asked that Council and the resident audience present review the LWCF proposal and present comments in writing back sooner than later so that the project can be completed.


REPORTS OF COMMITTEES

Utilities Committee:
Mr. Buczek announced the Utilities Committee meeting for November 13 at 8:30am. The Utilities Committee had discussions regarding the alignment of force mains and which ones will be eliminated.

Safety Committee:
Mr. Richman passed around an Emergency Procedures Guide example from the City of Beachwood that he would like the Village of Moreland Hills to compile and provide to residents. Three quotes have been obtained and the least expensive being about $9600.00 for a quantity of 1400. This would allow the printers to mirror the Beachwood example which consists of thick glossy paper, in full color, and bound to hang on a wall.

Mr. Richman made a motion seconded by Mr. Buczek to approve the creation of the Emergency Procedures Guide book with the cost not to exceed $10,000 subject to the Treasurer’s approval.

Mr. Richman said the Police Department is working on a CERT grant to cover some cost of the guide in the amount up to $2500.00.

Questions were raised about this being in the 2008 budget or if this purchase should be included in the 2009 fiscal year. Mr. Richman suggested the Treasurer make the decision when it is billed/purchased.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYES: None
Motion carried.


Service Committee:
Mrs. Cooper made a motion seconded by Mrs. Ovsek to dispose of 11 rotted Village signs used in previous years.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYES: None
Motion carried.


Mr. Newman reported for Mrs. Cooper that the Service Department has been working on a mixture called Haydite that they will use in conjunction with salt this winter on the roads. The Haydite mixture is an aggregate to provide traction for vehicles on the roadways.

The Service Committee also discussed recycle bins for residents; this is still being looked into.

Mr. Filarski has touched base with all the utility companies regarding the Chagrin Blvd. Instability project.


Planning Commission:
Mr. Newman informed Council that the Planning Commission has had discussions regarding generators and they will continue discussing the influx of generators throughout the Village at the next meeting. Mr. Newman explained that variances for generators are granted due to the placement of pools, decks, woods and ravines, etc. The Planning Commission has been diligent with the placement on a case by case basis.

Mr. Newman made a motion seconded by Mrs. Cooper to approve the generator variance for 85 Cableknoll.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYES: None
Motion carried.


Finance Committee:
Mr. Wortzman explained that the Finance Committee met with all Council members to discuss employee compensation. Mr. Wortzman expressed meeting with Mayor Renda and Council President Ovsek to discuss preliminary items and adjustments. There are two things the Committee decided. The philosophy of employee compensation was discussed where residents receive above average services therefore should receive above average compensation. The methodology was discussed where first all employees should receive the same percentage increase across the board. Second, that the Mayor would deal individually with department heads for their departments. The increase will be effective January 1, 2009.

Buildings & Grounds:
Mrs. Ovsek announced that a new tile floor will be installed in the lobby of Village Hall over the weekend. The cost was $2685.00. New holiday lights will debut this year.

Mayor Renda mentioned that the Service Facility Committee met for 3 architect’s presentations. A decision will be made in the next few weeks.


ORDINANCES AND RESOLUTIONS

*Ordinance 2008-11 introduced by Mr. Wortzman. An Ordinance for payment of the bills in the month of November in the amount of $ 535,081.49 and declaring an emergency.

A motion was made by Mr.Wortzman and seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-11.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mr.Wortzman and seconded by Mrs. Ovsek for passage of Ordinance 2008-11.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


*Resolution 2008-88 was introduced by Mrs. Cooper. A Resolution urging the State Legislature to enact a Silver Alert Program and declaring an emergency.

Mrs. Cooper explained that this program is similar to the Amber Alert Program for lost children. This is for adults with Alzheimer’s or Dementia.

A motion was made by Mrs. Cooper seconded by Mr. Richman for passage of Resolution 2008-88.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


*Ordinance 2008-89 was introduced by Mr. Wortzman. An Ordinance providing additional appropriations, transferring items already appropriated and declaring an emergency.

A motion was made by Mr. Wortzman seconded by Mrs. Ovsek to suspend the rules for Resolution 2008-89.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mrs. Ovsek seconded by Mrs. Cooper for passage of Ordinance 2008-89.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


*Ordinance 2008-90 was introduced by Mr. Buczek. An Ordinance authorizing a Change Order No. 2 with Ake Environmental, LLC. for the Cableknoll Pump Station Force Main Replacement using trenchless technology project and declaring an emergency.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to suspend the rules for Ordinance 2008-90.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Richman for passage of Ordinance 2008-90.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


*Ordinance 2008-91 was introduced by Mayor Renda. An Ordinance authorizing the installation and maintenance of a Sanitary Force Main in a portion of Miles Road, authorizing the Mayor to enter into an agreement fixing the terms and conditions thereof, and declaring an emergency.

Mr. Filarski explained that Mr. Loconti’s building his house by the river and is the last house in Moreland Hills. He is tying into the Chagrin Falls Sanitary Sewer tie in. This will go in the Moreland Hills Right-of-Way. The cost is provided by the homeowners. Other neighboring properties have the option to tie in to the Force Main in the future but are not required.

A motion was made by Mr. Buczek seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-91.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mr. Richman seconded by Mr. Buczek to amend Ordinance 2008-91 to read: An Ordinance authorizing the installation, maintenance and replacement of a Sanitary Force Main in a portion of Miles Road, authorizing the Mayor to enter into an agreement fixing the terms and conditions thereof, and declaring an emergency.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mrs. Cooper for passage of amended Ordinance 2008-91.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


*Ordinance 2008-92 was introduced by Mayor Renda. An Ordinance confirming the appointment by the Mayor of the Village of Moreland Hills of Gregory R. Potts as Building Inspector for the Village for a term of one (1) year and declaring an emergency.

Mayor Renda expressed how Mr. Potts has been an important role in regards to the new Service Facility that will begin in 2009 therefore she would like all employees to be appointed and confirmed by January 1, 2009 so that work can be most productive.

A motion was made by Mr. Buczek seconded by Mr. Wortzman to suspend the rules for Ordinance 2008-92.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mr. Buczek seconded by Mr. Newman for passage of Ordinance 2008-92.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


*Ordinance 2008-93 was introduced by Mrs. Cooper. An Ordinance authorizing the Mayor on behalf of the Village of Moreland Hills to participation in the Northeast Ohio Sourcing Office’s (“NEO/SO’S”) 2008-2009 Haydite DS Program, to delegate the responsibility for the competitive bidding for the purchase of Haydite, to establish the Village’s tonnage commitment for the 2008-2009 season and declaring an emergency.

Mrs. Cooper explained that this ordinance is part of the Village’s road cleaning program for the winter season. The product Haydite comes from shale. It is an aggregate used to reduce slippage in dry or wet conditions. It will be mixed with salt. Intersections in the spring will need to be swept however this product does wash through storm sewers.

A motion was made by Mrs. Cooper seconded by Mrs. Ovsek to suspend the rules for Ordinance 2008-93.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


A motion was made by Mrs. Cooper seconded by Mr. Buczek for passage of Ordinance 2008-93.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


MICELLANEOUS BUSINESS

Mrs. Ovsek announced that resident Susan Saltzman was on the cover of the metro section of the Plain Dealer today. She is the resident who designed the Village’s banners.

Mr. Richman put together the Ohio Social Host Law materials and asked Council that they review them and sign for support.

A motion was made by Mr. Buczek seconded by Mrs. Cooper to adjourn the Council Meeting of November 12, 2008.

ROLL CALL:
AYES: Newman, Ovsek, Richman, Wortzman, Buczek, Cooper
NAYS: None
Motion carried.


Adjourned 7:43 pm



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