You are here: Planning Commission Meeting Minutes - 112513
Planning Commission Meeting Minutes - November 25, 2013
The meeting was called to order by Chairman Fritz at 5:00 p.m.
PRESENT AT ROLL CALL: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
ABSENT: Mr. Bolek, Mr. Stanard
Others Present: Dave Strichko, Building Inspector, Aimee Lane, Assistant Law Director, Jeff Filarski, Village Engineer, Sherri Arrietta, Clerk of Council
Mrs. Cooper made a motion seconded by Mayor Renda to approve the minutes of the October 28, 2013 meeting.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS:
MOTION CARRIED
Nilsson Residence
32445 Jackson Road
Shed
Mr. Michael Nilsson, homeowner, was present at the meeting. He stated that he is proposing to build a 10 x 10 garden shed in the back, right corner of his property. The area is very wooded and therefore the shed will be well screened from the neighbors. The shed will be located 90 ft. from the closest neighbor, which is the residence behind the Nilsson property that also has a garage that will block their view of the shed. The shed will not have electrical or plumbing. Mr. Nilsson stated that he would like a place to store lawn equipment, patio furniture, etc., in order to free up space in his garage. There is currently a 24 x 24 detached garage on the property as well, which would bring the total square footage of accessory buildings on the property to 670 sq. ft., which is under the maximum allowed. Mr. Fritz informed the members that, since the shed is under 200 square feet, it is not subject to the Building Code and that the setback requirements have been met.
A motion was made by Mayor Renda seconded Mrs. Cooper to approve the shed located at 32445 Jackson Road.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Jeckering Residence
150 Miles Road
Outside Stair Addition
Mr. George Clemens with George Clemens Architecture was present at the meeting on behalf of Mr. & Mrs. Jeckering. Mr. Fritz stated that the plans were approved with notes from the architect; the railings for the hoist area and the specifics for the hoist beam need to be better detailed. Mr. Clemens stated that he just handed Mr. Strichko an updated set of plans that address those two items. Mr. Strichko stated that he will need to review the revised drawings before giving an approval. Mr. Clemens stated that the homeowner would like to be able to use the space over the garage for storage. Since the homeowner is an interior designer, she often needs to store larger items; therefore the proposed hoist will give her the ability to do that. Mr. Clemens stated that the hoist would be affixed to all the ceiling joists with a 6 inch tall steel beam and will ensure that the joists are supported to the rafters by bolting, 32 inches on center, down through a metal plate that runs over the joists. Mrs. Cooper asked about the significance of the three door design where two of the doors open to an area with nothing below it. Mr. Clemens explained that the two doors will open inward and the railing, which is fixed on the outside, will swing out, which allows for an item to be brought up by the hoist. Mrs. Cooper asked if there was an existing fire rated door since that area can be accessed from the interior of the home. Mr. Fritz stated that was actually another item on the plans that needed to be addressed. Mr. Clemens stated that there will be a ceiling separation, using fire treated drywall, between the entire garage area and the house, along with a fire rated metal door that accesses the house. He stated that that issue is addressed on the revised plans given to Mr. Strichko.
A motion was made by Mrs. Cooper seconded Mayor Renda to approve the outside stair addition located at 150 Miles Road, subject to addressing all notes from Mr. Strichko, Building Inspector.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Tesar Residence
110 Quail Hollow
Master Suite Addition
Mr. George Clemens with George Clemens Architecture was present at the meeting on behalf of Dr. & Mrs. Tesar. He stated that the homeowners are proposing a one story addition which includes a small pool room and a home office. Mr. Clemens stated that the addition design “bends” because of the specifics of the site and the setbacks, as well as the location of the circular drive. The roof pitch of the proposed addition is 9:12, which matches all roof pitches on the home. Mr. Strichko stated that the plans did not indicate the size, stress deflection, or the posting or anchoring detail on the east end, of the steel beam in the crawl space. Mr. Clemens stated that he just received that information from the structural engineer and will follow up with Mr. Strichko on that. All setback requirements have been met.
A motion was made by Mrs. Cooper seconded Mayor Renda to approve the master suite addition located at 110 Quail Hollow, subject to addressing the notes from Mr. Strichko, Building Inspector, regarding the steel beam in the crawl space.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Haas Residence
10 Manderly Lane
Side & Rear Decks
Sun Room Addition
Ms. Ann Dunning, Architect, was present at the meeting on behalf of Mr. & Mrs. Haas. Mr. Fritz informed the members that while they can inquire about the progress of the entire project, their purview tonight should just be limited to the side and rear decks and the sun room addition. Ms. Dunning stated that she wanted to bring the board members up to date on the project first. She stated that there were three structural issues that Mr. Dick Kawalek, Village Architect, had made on the plans, which are in the process of being addressed. The sunroom has been completed on the outside. The deck has been included on the drawing since June and so those are the plans that are being followed. Currently, they are in the process of completing the inside of the house, the deck, and the deck railing. The exact design of the deck is still outstanding; it was described on the plan to meet code and a choice needs to be made regarding the design of the cable railing. Ms. Dunning stated that the final drawing will be submitted to Mr. Strichko. She stated that Mr. Isaac Lewin, Structural Engineer, has checked the issues regarding the cantilever aspect of the deck to ensure that all the issues have been taken care of. Mr. Fritz asked Mr. Strichko if he is comfortable with the approval of the items presented tonight. Mr. Strichko stated that he is as comfortable as he can be to move forward, with the items that have been brought to him. Mr. Fritz reiterated to the members that the only issues to be voted upon tonight, in a retroactive manner, are the side and rear decks and the sunroom addition.
Mrs. Aimee Lane, Assistant Law Director informed the members that in this instance, there were actually building permits issued for this work, however it does require Planning Commission approval and, in fact, the certificate of plan approval references that approval is subject to any required Planning Commission action. It has always been the Village’s position, throughout this whole process, that the Village would secure a signed release from the homeowner’s because of this being an unusual case where the Village had to go back and try to recreate history. The Village will never completely be able to know what took place and especially what is existing under earth, therefore it is a recommendation to have the approval conditioned upon the property owner’s signing the release in a form approved by the Village Law Director. Mrs. Lane stated that secondly, the Village is requesting that an affidavit of fact be made a part of the county title record in order to put future potential purchasers on notice that the Village had done the best it could but that there are some items that will never be able to be reviewed, in a form approved by the Law Director. She stated that lastly, the timeline of completion from the contractor should be included as a condition on the decision as well. Mr. Strichko stated that the contractor has proposed a completion and final inspection date of June 10, 2014. He stated that he is comfortable with that given that it seems to be a reasonable amount of time.
A motion was made by Mayor Renda seconded by Mrs. Cooper to approve the side and rear decks and the sun room addition located at 10 Manderly Lane contingent upon a release being signed by Mr. & Mrs. Haas and approved by the Law Director, waiving any and all claims against the Village and its’ employees as related to any construction work; second Mr. & Mrs. Haas must record an affidavit of fact relating to title or other appropriate legal documents with the county title records; lastly, the work must be completed by June 10, 2014.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Matt Bunyard
32705/32775 Jackson Road
Erosion Control – Conditional Use Certificate
Mr. Michael Prochaska with The CW Courtney Company and Matthew Bunyard, homeowner were present at the meeting. Mr. Fritz stated that this project was granted approval in 2011. He stated that the Village Engineer has informed him that there have not been any significant additions or changes to the project as it was developed in 2011. Mr. Fritz stated that the applicants are currently waiting for approval from the Army Corps of Engineers. Mr. Prochaska stated that Mr. Bunyard owns two properties, and a stream crosses through both of those properties. There is erosion on the banks of that stream. The applicant is proposing to clean up the area and provide erosion control. Mr. Bunyard was granted approval for this project in 2011 but because of the cost of the project as well as cost of permits through the Army Corps of Engineers, he could not proceed with it. Mr. Prochaska stated that the applicant is now prepared to move forward with the Army Corps of Engineer permit and perform the work. Mr. Fritz asked Mr. Filarski, Village Engineer, if he had any concerns about this project. Mr. Filarski stated that there are a few details that need to be clarified with The CW Courtney Company regarding the placement of the rock and how deep it goes. Mr. Prochaska stated that those items will be addressed as soon as the Army Corps of Engineers provides them with their comments. Mr. Fritz informed the board members that the conditional use is specifically for work that is taking place in the riparian setback. Mr. Filarski stated that he did make the applicant aware that according to Chapter 1173, the vegetation has to be native Ohio species, so they will also need to specify which vegetation they will be using on the banks. Mrs. Cooper stated that their submittal indicates that they are proposing a minor grade adjustment along the house side of the channel. Mr. Filarski stated that they are just flattening out the area; currently there is a steep drop on the bank along the house (32775) because of the erosion. He stated that he believes this project will be a benefit to the property as well as helpful to the downstream, since all the sediment over the years has been deposited at the end of the property where it fans out; this will minimize the amount of sediment being deposited.
A motion was made by Mrs. Cooper seconded Mr. Janke to recommend the conditional use certificate for erosion control at 32705 & 32775 Jackson Road to Council, subject to adherence to the Village Engineer’s comments.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Grant Wilk
378 Bentleyville Road
Porch/Front Entry Addition
Mr. George Clemens with George Clemens Architecture, and Mr. Grant Wilk, homeowner, were present at the meeting. Mr. Fritz reminded the members that since Mr. Wilk will also be on the BZA Agenda requesting several variances; they should limit the discussion to the actual structure itself and wait to discuss the variances at the BZA Meeting. Mr. Clemens stated that the home is a modern cape, built in the late 1950’s, consisting of exaggerated eaves that come down, which make the entry of the house less apparent. He stated that the applicant would like to give his home a more graceful and definable front entry. By adding the gable, it will add a little entry foyer as well as a covered stoop. Mr. Clemens stated that the house will also be re-sided with shingle siding. Mr. Fritz stated that the Village Architect had a note on the plans regarding access to the crawl space. Mr. Fritz asked Mr. Strichko about the roof pitch. Mr. Strichko stated that the roof pitches are all matching.
A motion was made by Mayor Renda seconded Mrs. Cooper to approve the porch/front entry addition located at 378 Bentleyville Road, contingent upon BZA’s approval of the variance requests and adherence to the Village Architect’s notes.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Mr. Janke made a motion seconded by Mayor Renda to adjourn the meeting at 5:40pm.
ROLL CALL:
AYES: Mrs. Cooper, Mr. Fritz, Mr. Janke, Mayor Renda
NAYS: None
MOTION CARRIED
Respectfully Submitted,
Sherri Arrietta, Clerk of Council